Cut, Copy and Paste without the Microsoft Office 2003 Edit menu

Copying or moving text, numbers or objects with earlier desktop applications meant surrounding a block of information with cryptic codes, and the appearance of ‘on-screen’ menus. The problem with a novice user was remembering the correct edit screen to use, which frustrates the user to hand-write or use a typewriter to create a letter, memo or report. Now you have Microsoft Office programs that allow to you point and click drop-down menus for editing commands to move or copy text anywhere in a document.

As you become more skillful with Microsoft Office applications, you will discover other methods than the Edit menu for the cut, copy and paste operations. Two of these methods are the right-click shortcut menus and the drag and drop techniques that work with any Microsoft Office 2003 application.

Right-Click Shortcut Menus

As an example, select a Microsoft Word line, sentence or paragraph. Right-click on that selected block of text. A short menu appears with the Cut, Copy and Paste commands. Select either the Cut or Copy command. Go to another area within the document, right-click again, then select the Paste command.

Do the same thing with a Microsoft Excel spreadsheet. Select a cell, row or column of numbers. Right-click the border of the selected cells, and then choose the Cut or Copy command. Find another place in the spreadsheet, then right-click that target cell and click the Paste command.

Drag and Drop

Again, select a Microsoft Word line, sentence or paragraph. Hover the mouse over the selected text. Hold the mouse button down. While holding the mouse button down, move the selected text to another part of the document, then release the mouse button. Now you understand why this technique is called drag and drop.

Do the same thing with a Microsoft Excel spreadsheet. Select a cell, row or column of numbers. Move the mouse over the cell borders until the mouse pointer changes into a four-arrowhead pointer. Hold the mouse button down and move the mouse to another spot on the spreadsheet. Release the mouse button and the cells are placed on that spot in the spreadsheet.

Drag and drop also applies to copying blocks of cells. Instead of holding down the left mouse button, hold down the right mouse button. A short menu appears with the first two choices: Move Here, or Copy Here.

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Originally posted 2009-09-13 21:11:16. Republished by Blog Post Promoter